banquet hall checklist for renting

When renting a banquet hall, it is our professional opinion that a person should come armed with a checklist, a step-by-step list of important things to do in order that they rent the perfect banquet hall for their event.

We should know.  We are Tarrant Events Center, the newest event center in the Greater Fort Worth area. Call us at 817-996-3636 for more information about renting banquet halls, and if you are in the Fort Worth area, call us for a tour of our facility.

And now, let’s take a look at that checklist!

It begins with your vision of the perfect banquet

We are not proposing that you meditate and find the perfect Zen, but we do think it is important for clients to close their eyes and visualize what the perfect banquet hall would look like, and what the perfect banquet will look like. That will be the standard by which you make your final decision.  In cities the size of Fort Worth, or Chicago, or Pittsburg, you will have a great many event space rental choices, so having a clear vision of what it is you want will help you in making your final decision.

What is your budget for a banquet hall?

Everyone has a budget, and ever company has a budget.  Remember, you have a good many options to consider, but you only have one budget, and it is important to you. Figure out what you can pay, figure out the absolute top figure you can afford, and stick to it.

How many are attending at the banquet hall?

Many banquet halls have a seating limit, established by the size of the event room rental and the fire regulations set by the city.  If your list of attendees is important, and you don’t feel you have any wiggle room with the attendance number, that will help you to winnow down the list of banquet hall choices that you have to consider.

What are your needs from the event center?

What do you need the event center to provide? Tables, surely!  Chairs, most definitely? Audio system? Video screens? A Stage? VIP rooms?  A finishing kitchen?  Good delivery area with roll-up doors? Ample parking plus overflow parking?  A landscaped area outside for fresh air and mingling?  Do not take any of this for granted.  Make sure you ask these questions of the banquet hall management, and make sure you have a clear understanding of what they will provide you free of surcharges.

Walk through every potential banquet hall rental

Never rent a banquet hall over the phone. Take a walk-through of every possible rental.  Match it to your vision of the perfect banquet. Will it work?  This is your opportunity to speak to the rental management, nail every facet of the banquet down, find out the good and the bad of each location.  Ask those questions? What about decorations? What about food? What about entertainment?

Make your informed decision on the best banquet hall for your needs

We will share a trade secret with you here and now: you will never find a banquet hall rental which perfectly matches your vision, but you will find one which is close.  Make an informed decision based on your needs and budget, and rest assured that you have done everything possible to rent the perfect event venue for your event.

A final word about Tarrant Event Center

We invite you to take a tour of one of the newest Fort Worth event centers. Ask your questions. Ask us about our all-inclusive pricing policy. Ask us about making reservations a full year in advance.  We may not be perfect for every event; no event center is; but we are confident we are among the best, so call us and let’s get this procedure started.