There is no shortage of event space rental opportunities in a city of decent size. This article is being written in Fort Worth, Texas, and within the city limits of Fort Worth there are easily fifty or more acceptable event room rental options to choose from.
That’s a good thing, obviously, because it means you have options, but it is also daunting in that you have so many options that it seems confusing and overwhelming. How do you choose the absolutely perfect event hall rental in your area?
This article will help. These tips come to you from Tarrant Events Center, serving the Greater Fort Worth area. Call us at 817-996-3636 for more information and to arrange for a tour of our dazzling event center.
Now let’s talk about some important criteria in choosing an event space rental.
Location
Whether we are talking about a corporate meeting space or a wedding venue, location matters if you want to draw the biggest crowd possible. Centrally-located, with easy access to major arterials/ highways, is a must. People do not want to be inconvenienced, certainly not when they are attending an event. Woodstock 1969 was an anomaly; make sure your event space rental is easy to travel to.
Parking
People attending an event do not want to walk long distances from parking to the event. Make sure you have ample parking, and make sure you have room for overflow parking in case your crowd estimates were too low.
Layout
Many event venues have a fixed floor plan. You want something more than fixed. You have a vision. You want the event venue to meet your vision. For example, Tarrant Events Center has ten floor plans to choose from. That’s the kind of event center you should be looking for.
Amenities
You should expect any venue rental to have tables, chairs, audio and video equipment, and WiFi. But do they have a kitchen? Do they have access to food services or entertainment or decorating services? Do they have vendors they regularly work with? Do they allow food preparation at the event venue? And what about the extra costs for these things in addition to the rental cost?
Capacity
This is all about fire codes and insurance. Find out what capacities are allowed at the event centers you tour. You don’t want to invite 300 people to your event only to find out only 200 are allowed. That would be, in a word, disastrous for the event planner.
Flexibility
As stated earlier, Tarrant Events Center has ten floor plans to choose from. We also have a moveable stage which can vary in size. We also have over one-acre of landscaped grounds outside the event center, which increases your options.
That is the kind of flexibility you should be looking for in an event space rental.
A word about Tarrant Events Center
We are one of the newest event centers in Fort Worth, but we are rapidly gaining a reputation as one of the premiere event centers. Ask us about all inclusive pricing and date availability. Call us for more information and to arrange for a tour of our venue.