tips on how to save money when renting an event center

There are some things which are simply non-negotiable when renting an event center.  The rental cost is usually the main item under this list.  If an event hall rental states a rental fee of $1000 per night, you can usually count on that price to be etched in stone.

However, there are costs which you can work with, which you can adjust, and it is those costs we will talk about in this article. We are Tarrant Events Center, serving the Greater Fort Worth area. Call us at 817-996-3636 for more information about an event space rental.

Do you need food?

Many events center have a clause written into their contracts which states that you must purchase the food they provide for your event.  Do not sign that contract!  You will be paying, not only for the food, but a fee for the event center to procure that food for you.


Be your own middle man with regards to food. Call around to caterers. Call around to food trucks.  Prepare the food yourself. There are a number of ways you can save money, and the money you save can be considerable.

Do you need entertainment?

Again, do you need entertainment? Do you need musicians?  A clown? A juggler? A magic act?  It is all out there for you to hire, and we strongly suggest you do the footwork and act as your own middle man. Do not sign an event center contract which states that the event center will provide entertainment for you.

Do you need decorations?

And the same can be said about decorating for event.  Professional event decorators are expensive, and if you are on a tight budget, you really should consider our next suggestion, namely DIY.

DIY and save

Yes, it is more work for the event planners, and yes, it carries with it a separate set of headaches, but DIY is the only way to go if you are serious about saving money.  Prepare your own food for the event. Do the decorating yourself.  Go find your own entertainment. These things, combined, can literally cost you thousands of dollars if you hire them out. Do you have thousands of dollars to spend on them? Most people would answer NO to that question.

A word about Tarrant Events Center

At Tarrant Events Center, we are all about saving you money on an event room rental.  Our rental fees start at $1500 per day.  For that price, you get the following:

  • Table and chairs
  • Ten floor plans to choose from
  • A moveable stage and wireless microphones
  • Audio system
  • Six huge video monitors
  • A finishing kitchen for you DIYers out there
  • Two VIP rooms
  • Easy access for loading and unloading
  • Ample parking
  • Over one-acre of landscaped grounds

In other words, we provide the event center, and we leave the rest of it up to you.  Our way is less hassle.  Our way costs you less.  And our all-inclusive pricing promise means that the price we agree upon during negotiations is the only price you will pay when it is all said and done, no hidden fees or surprise charges later.

Looking to save money on an event in the Fort Worth area? The Tarrant Events Center is the name to remember. Call us and reserve our facility a full year in advance.