For those planning a party, a party space rental is a BIG THING! It is the location where the party will be held. It is the first place the party attendees will see, the place where all activities will occur, and it is the place which sets the tone and the mood for the entire event.
Yes, a very BIG THING! As such, we believe having a checklist of steps that should be taken, when choosing the party room rental, would be helpful, and in this article, we supply such a checklist. We know a thing or two about party venues. We are Tarrant Events Center, one of the best party space rental locations in all of Fort Worth, Texas. Call us at 817-996-3636 for more information about what to look for in a party venue.
Begin the search for a party room rental early
We cannot overemphasize this enough. Almost any event center will take reservations a full year in advance. In order that you find exactly what you want, on the date you want, we recommend you follow this advice. It has the added bonus of locking you into a price, guarding against a possible rate hike during the year you are planning your party.
What’s your budget for a party space rental?
Let’s begin this discussion by stating that you can find a party space rental at just about any price, within reason. There is no reason to alter your budget in order to find a decent-to-outstanding event center. If your budget for the rental of a party venue is $500, fine, don’t alter it, there is something out there for you. If your budget is $2000, $5000, or $10,000, rest assured your desires will be met as well.
One thing you definitely should ask for is all inclusive pricing, similar to what we offer at Tarrant Events Center. This simply means that there will be no hidden fees, no last-minute surcharges, and no rate hikes during the life of your rental contract.
It all begins with your physical needs/number of attendees
How many attendees will there be, and how much room do you need for those attendees? Do you need a kitchen? Do you need separate VIP rooms? How about a stage, video equipment, and audio equipment? Will you need linens? Plates? Silverware? What kind of floor layout/design will you need for the party?
Make a list of every single thing you feel you will need, a list which details every facet of your “perfect” party. You may not be able to attain everything on that list, but it will help you to determine which sites offer the most things on that list as you go from venue to venue.
Ease of deliveries
This may seem like a small thing but, in reality, it is not. You will want roll-up doors for ease of delivery, and you will want ample room to gain access to the party venue. Large delivery trucks need room to turn around and back into a delivery bay.
Food, entertainment, and decorations
Who will prepare the food? Who will provide the entertainment? Who will be decorating for the party? If you hire out for these things, you will need to add these to your to-do list of preparations and begin your search for them, far in advance, as well.
Are you insured?
Here is an item which is most-often forgotten and/or ignored. Any party with multiple attendees should be insured against accidental injury. There may or may not be insurance at the party room rental, but you can also obtain a one-time only insurance policy for practically any planned event. We suggest you make sure you look into this before staging a party. Protection against the unforeseen is always the best policy.
A final word about Tarrant Events Center
No matter the type of party venue you need, a quinceanera party venue, a birthday party venue, a Sweet 16 party venue, or a wedding reception venue, if you are in the Fort Worth area, locally owned and operated Tarrant Events Center is one call you need to make. With ten floor plans and loads of amenities, we have what it takes to hold an outstanding party, at a price you can afford.