Leasing a meeting room

For anyone unfamiliar with the event venue rental process, it can be a confusing and frightening undertaking. There are so many to choose from. Prices have a wide range.  How do you find the event rental which perfectly matches your budget and your vision?

We will attempt to simplify the whole event space rental question in this article. We are Tarrant Events Center, serving the Fort Worth Metro area with an outstanding event room rental. Call us at 817-996-3636, speak to our leasing agent, and arrange for a tour of our events center.

Okay, let’s try to clarify this whole event venue rental process for you.

First thing to realize about event centers

This may seem like a strange thing for a management firm of an event center to say, but there is no such thing as the perfect event center for every possible event.  There are simply too many possible events to be held. There are large events of five-hundred people, and there are intimate events with fifty attendees. There are birthday celebrations, quincenara parties, wedding ceremonies, reception parties, corporate events, and company dinners.

It would be impossible for one event center to perfectly match the needs of all of those disparate events, which leads us to our first point: shop around until you find an event hall rental which best matches your needs.

Price of event centers differs greatly

Again, confusion rises when talking about prices.  There are event centers which cost $500 or less for an event, and there are event centers which will run you $5000 or more for a single night.  Your operating budget will help to narrow down the list of possible event center rentals very quickly.

List of amenities is crucial

This is an important point to understand: not all event centers offer the same things.  For example, at Tarrant Events Center, we offer ten floor plans to choose from. We have a finishing kitchen, two VIP rooms in addition to the main room, a moveable stage, an acre of landscaped grounds, chairs, tables, and an outstanding video and audio system . . . but . . . that is not true of all event centers. Their lists of amenities may vary greatly from what we offer at Tarrant Events Center, and you need to be aware of that as you shop around. Make sure you are absolutely clear on what you are getting for your rental fee, and make sure that list of amenities is included in the contract you sign.

Finally, make sure the price is fixed

Finally, a word about hidden costs and surcharges.  We hate to bring up this unsavory practice, but it is not uncommon for surcharges to be added to the cost of a rental, and those surcharges not made known to the client.  Read the fine print of your contract.  Better yet, demand all-inclusive pricing before you sign a contract. All-inclusive pricing is your protection against surcharges and hidden costs. It says that the rental price agreed upon is the only price you will pay throughout the transaction, from start to finish, and you should walk away, very quickly, from any agency which does not offer it.

A final word about Tarrant Events Center

Tarrant Events Center is locally owned and operated and yes, we offer all-inclusive pricing. Call us today, speak to our leasing agent, and arrange for a tour of our outstanding facility.  We will work with you to make your event all that it can be.