If you are considering a reception hall rental, this checklist will help you to organize your search and find the perfect hall rental for your specific needs. We are Tarrant Events Center, serving the Greater Fort Worth area, so we know a thing or two about renting reception venues. Call us at 817-996-3636 for more information.
Now, on to that checklist!
A reception hall rental begins with a vision
Before you ever go out and actually look at reception halls, you need to stop, take a deep breath, and envision the perfect wedding reception. What does it look like? How is it decorated? Are there video monitors? How is the seating arranged? Indoor or outdoor? As tedious as it may sound, sit down and make a list of every item you can think of that makes up that perfect vision.
Then, your budget for a reception hall rental
Once you have your vision on paper, jot down the maximum you are willing and able to spend on the reception. Include the cost of the event space rental, the cost of food, decorations, and entertainment . . . the bottom line you will not exceed for the event.
Once you have those two things determined, the vision and the budget, you can start looking.
Reception hall rental capacity
This item on your list will willow the list down very quickly, along with the budget. Fire regulations require a maximum number of people allowed in any event room rental, and that maximum will be listed on the website of each event center.
Feeding the hordes
How are you going to feed the guests? Caterer? Food truck? Or prepare the food yourself and then keep it refrigerated in a finishing kitchen at the reception center?
Entertaining the hordes
Practically any types of entertainment can be obtained . . . for a price. What do you want and what can you afford? Or do you even need entertainment beyond, say, a lone piano player? Your budget will dictate the direction you take on this item.
Decorating the reception hall rental
You can save a lot of money by decorating yourself, but perhaps your budget allows for some free-spending here. Professional decorators can be hired in most cities, or you can enlist the family members to step up and do their best. Again, think budget!
What is left? Parking? Access? How easy is it to unload necessary items and carry them into the reception hall rental? Invitations, of course. And indoor or outdoor? Outdoor means worrying about the weather. Indoor can feel crowded and stuffy after an hour. Perhaps a site like our Tarrant Events Center, which has both? Or have the wedding, and reception, at the same site, like Tarrant Events Center can handle easily.
The planning for a wedding, and reception, should begin a full year in advance. That is why Tarrant Events Center takes reservations a full year in advance, to lock you in on a price, and to give you time for all of the tedious planning. This is a once-in-a-lifetime event, and you need all the time available to make it special.
A final word about Tarrant Events Center
Tarrant Events Center is locally owned and operated. We take reservations a year in advance, and we offer all inclusive pricing, meaning no hidden fees or last-minute surcharges. Call us today and make your reservation for a reception hall rental. You will be glad you did.